IAOS Statutes

1. Organize meetings, seminars, conferences, and related activities independently or in collaboration with other organizations;
2. Collaborate with international, national, regional and other organizations and institutions having objectives consistent with those of the Association, including other ISI Associations, official statistical offices, national and regional statistical associations and similar institutions;
3. Conduct regular competitions (e.g. annual Young Statistician Prize (YSP)) and other events, either independently or in conjunction with other organisations, to encourage young statisticians to take an active interest in official statistics;
4. Publish regular publications ( e.g. Statistical Journal of the International Association of Official Statistics (SJIAOS)), periodicals, pamphlets, books, information circulars, etc. independently or in cooperation with other organizations; whether in hard copy or electronic format;
5. Provide electronic forums for the exchange of information and views on topical issues related to official statistics, and/or the work of the Association;
6. Establish and operate specific working groups and special interest groups on issues related to specific areas of official statistics, as set out in Article 9;
7. Undertake or participate in cooperative activities, make business transactions and take all other necessary action for the advancement of the objectives of the Association.

1. individual members; and
2. organisational members.

1. 3.1.1 Admission
   
   1. Any regular or elected member of the ISI may become an individual member of the Association by applying to the ISI Director and paying any prescribed fees.
   2. Any other individual who shares the objectives of the Association, may become a member by registering for membership.
   3. Information on membership application procedures and fees shall be published on the IAOS website.
   4. Pro-bono individual membership of the Association for one year can be granted by the Association in the following circumstances:
      
      • winners of the annual Young Statistician Prize competition
      • other situations as determined by the IAOS Executive Committee.

1. All individual members have voting rights.
2. All individual members are eligible for IAOS officer positions.
3. Individual members of the IAOS may be entitled to discounted rates for IAOS or ISI conference attendance, as agreed by the relevant Executive Committee.
4. Apart from the circumstance described in Article 3.1.1 (d), individual members are only entitled to exercise the rights of membership (including any discount for conference attendance) if all relevant fees have been paid.
5. Every individual member is responsible for keeping their individual information up to date in the ISI membership system.

1. Individual Membership ends by:
   
   1. Death of the member,
   2. Resignation by member,
   3. Ending of the membership by the ISI (where relevant), as set out in the ISI Statutes, or
   4. Termination of membership by the IAOS Executive Committee.
2. Termination of membership by the IAOS Executive Committee can be executed in the following circumstances:
   
   1. A member has been acting in a way that contravenes the Statutes or is detrimental to the objectives of the IAOS,
   2. Non-payment of the fees by the member during the preceding year , or
   3. Other reasons as may be prescribed by the IAOS Executive Committee in the Statutes.
3. A member has been acting in a way that contravenes the Statutes or is detrimental to the objectives of the IAOS,
4. Non-payment of the fees by the member during the preceding year , or
5. Other reasons as may be prescribed by the IAOS Executive Committee in the Statutes.

1. There are five categories of organisational membership
   
   1. Institutional members ( including but not limited to National, regional, and international statistical institutes/agencies);
   2. Affiliates (including but not limited to National and Regional statistical societies and associations);
   3. Educational and Scientific Institutes (including but not limited to universities or university departments, scientific institutions);
   4. Corporate (including but not limited to Private Corporations who share the values and objectives of the IAOS and the ISI);
   5. Other (other organisations such as NGOs).

1. 3.2.1 Admission
   
   1. Organisational members of the International Statistical Institute may become organisational members of the IAOS by applying to the ISI Director.
   2. Any other organisation that shares the objectives of the IAOS may also become an organisational member by applying to the ISI Director.
   3. Information on the membership application procedures and fees shall be published on the IAOS website.
2. 3.2.2 Entitlements and Responsibilities
   
   1. Organisational members are entitled to:
      
      • Designate a representative to attend meetings of the Association and participate in the Association’s scientific programme of meetings, with the same privileges as individual members, except eligibility to hold IAOS officer positions.
      • Receive one set of the publications of the IAOS on the same conditions as individual members
      • send one (1) nominated representative to conferences at individual member rates.
   2. Organisational members are only entitled to exercise the rights of membership if all relevant fees have been paid by the due date.
   3. Every organisational member is responsible for keeping the organisation’s information up to date in the ISI membership system. Changes that cannot be accommodated by the membership system should be promptly advised to the ISI Permanent Office.
3. 3.2.3 Termination of Organisational Membership
   
   1. Organisational membership shall be terminated in case of
      
      1. Withdrawal of the organisation itself,
      2. Ending of the membership by the ISI (where relevant), or
      3. Ending of the membership by the IAOS.
   2. Termination of membership by the IAOS Executive Committee can be executed in the following circumstances:
      
      1. A member has been acting in a way that contravenes the Statutes or is detrimental to the objectives of the IAOS,
      2. Non-payment of the fees by the member during the preceding year, or
      3. Other reasons as may be prescribed by the IAOS Executive Committee in the Statutes.
   3. In the case where the member is a legal entity, the membership ends when the entity no longer exists, also when this is the result of a merger or splitting up, unless the Executive Committee decides otherwise.

1. Membership fees for all types of members shall be determined by the IAOS Executive Committee prior to the start of the Calendar year.
2. Payment of fees shall be in accordance with the By-laws of the ISI.
3. Members who have not paid their fees for the preceding year, may have their membership terminated.
4. Discounts for conference attendance is dependent on the payment of the relevant fees for the preceding year.

1. If the IAOS Executive Committee determines that an individual or organisational member has acted in a way that contravenes the Statutes or is detrimental to the objectives of the IAOS, the Executive Committee may terminate the IAOS membership.
2. The member may appeal the decision to terminate their membership within four weeks of receipt of the decision, by writing to the ISI Executive Committee . The ISI Executive Committee shall make the final decision.

1. The IAOS shall not undertake any action that contravenes the objectives and interests of the ISI.
2. The IAOS’ mission and objectives must be in harmony with those of the ISI.
3. The IAOS statement of objectives, rules of admission to and termination from membership, statutes and amendments to the foregoing must be endorsed by the ISI Executive Committee, after consultation with the ISI Council.
4. The President of the IAOS is an ex-officio member of the ISI Council
5. The ISI Director is an ex-officio member of the IAOS Executive Committee
6. The ISI Director is authorized to represent the IAOS Executive Committee and to perform all formal and legal acts, where the IAOS Executive Committee is authorized according to ISI statutes and bylaws, and the IAOS statutes.

1. The IAOS shall timely provide all necessary input for the annual report of IAOS’ activities and finances to the ISI Permanent Office.
2. In addition to having its own programmes and conferences, the IAOS shall participate in the scientific work of the ISI. In particular, the IAOS shall assign one representative to the Scientific Programme Committee of the World Statistics Congress.
3. The IAOS shall be supported as much as practically possible by the ISI Permanent Office.

1. the ISI Executive Committee, at the instigation of the ISI President as chair of the ISI Executive Committee, will discuss the matter with the IAOS Executive Committee;
2. If the matter has not been resolved, the ISI Executive Committee, after consultation with the ISI Council, will propose a resolution process to the ISI General Assembly. If the resolution process is not successful, the Executive Committee, after consultation with the Council, may decide to recommend to the General Assembly to terminate the Association with the ISI. The IAOS shall be given an opportunity to appeal to the ISI General Assembly by providing information;
3. The ISI General Assembly shall make the final decision on the resolution of the problem.

1. Three or more members of the IAOS Executive Committee can together escalate the matter to the ISI Executive Committee for resolution and/or making binding final decision in coherence with the ISI and the IAOS Statutes.
2. The ISI Executive Committee will discuss the matter with the IAOS Executive Committee, and the relevant Association officer(s).
3. The ISI Executive Committee will determine the most appropriate action for the benefit of the IAOS and the ISI and can make decisions that the IAOS Executive Committee will be bound to adhere to.

1. The General Assembly is the highest authority of the Association. It has the following responsibilities and authority:
   
   1. Decisions for any changes to the
   2. Appointment and discharge, or when necessary, dismissal of members of the Executive Committee, including President and President-Elect.
   3. Establishment, restructuring, suspension or abolition of Standing Committees or Ad hoc committee, set up to promote the mission and objectives of the IAOS.
   4. Approval of the IAOS annual
   5. Decisions relating to the dissolution of the IAOS.
2. The General Assembly shall be composed of the individual members and one designated representative from each organisational member.
3. The General Assembly shall be convened by the Executive Committee every year; if possible, conjointly with the ISI biennial World Statistics Congress or the biennial IAOS conference.

1. The Executive Committee may convene special meetings of the General Assembly whenever it is deemed necessary.
2. A special meeting may also be convened by a request of at least one tenth of the individual members.
3. If a special meeting is requested by members, it shall be announced within two months of receiving the request.

1. Subject to Article 6.1 (c), the meetings of the General Assembly shall be held at such times and places as the Executive Committee may decide.
2. The General assembly meeting may be held virtually or in mixed format (in person and virtual attendees). In the case of a virtual or mixed meeting format, members are given the opportunity to participate online and vote.
3. Members shall be informed of the place and date of a General Assembly at least four months before the date of the meeting.
4. Members wishing to propose any agenda items must submit them to the President at least three months in advance of the General Assembly meeting.
5. The information for the General Assembly, including agenda and meeting documents shall be made available one month prior to the meeting on the secured member website and link communicated to members.
6. The President shall chair the meetings of the General Assembly.
7. If the President is unable to chair the meeting, the President-Elect shall chair the meeting of the General Assembly. If the President-Elect is unable to chair the meeting as well, the Executive Committee shall appoint the meeting chair.
8. The members of the Executive Committee will be present at the General Assembly meetings and will provide advice in the meetings.

1. Except for amendments to the Statutes, decisions by the General Assembly shall be made at the meeting itself.
2. In all cases, where a member has positions, functions and/or personal or financial interests regarding to a topic for decision, which position, function and/or personal or financial interest can influence the decision in such a way that the independence, objectivity or integrity with regard to a weighing of interests are compromised to such an extent that the IAOS can be disadvantaged and lose trust or legitimacy, the member must make a Conflict of Interest statement. The member may give a presentation at the General Assembly meeting or electronically but will refrain from decision making, including voting. The conflict-of-interest statement(s) will be recorded in the minutes. The minutes will also record the names of any members not eligible to participate in the discussion and voting.
3. The process for voting through a proposal at the meeting shall be organised as follows:
   
   1. Members can initiate a proposal for consideration by the General Assembly. The proposal should be submitted to the President at least three months before the General Assembly.
   2. The Executive Committee may also initiate proposals for consideration
   3. All proposals will be sent to all IAOS members by email/uploaded to a secured webpage
   4. There will be a period of at least one month between the distribution of the proposals and the General Assembly
   5. Each individual member and one designated representative from each organisational member, shall have one vote
   6. Voting by proxy is not allowed, unless the provisions in Article 13 of these Statutes apply
   7. Decisions shall be made by a simple majority of votes cast at a meeting . Votes expressed by those attending virtually, shall be considered as valid as votes in person.

1. The IAOS Executive Committee shall be composed of Elected, Co-opted and Invited Officers. The ISI Director will also serve as an ex-officio Officer, acting as the Executive Director and Treasurer
2. All Officers of the Executive Committee (whether Elected, Co-opted or Invited) must be individual members of the IAOS.

1. 7.1.1 Elected Officers
   
   1. The Elected Officers shall be
      • a President,
      • a President-Elect,
      • four elected Executive Committee Members.
      • The Elected Officers shall be elected following the procedures set out in Article
2. 7.1.2 Co-opted Officers
   
   1. The Executive Committee may co-opt up to three further members of the IAOS to serve on the Committee until the next election. (These will be known as co-opted officers).
3. 7.1.3 Invited Officers
   
   1. A representative of each IAOS Standing and Ad hoc Committee, will also be invited to serve on the Executive Committee until the next election.
   2. In addition, other IAOS members with specific responsibilities (including SJIAOS Editor in Chief, Special Advisor to President), etc) will also be invited to serve on the Executive Committee.
4. 7.1.4 Term of office
   
   1. The term of office of all elected Officers shall be two years. After one term, officers shall be eligible for re-election to the same office, but only two terms may be served consecutively.
   2. The term of office of each Officer (Elected, Co-opted and Invited) shall run from the end of the World Statistics Congress at which they are declared elected to the end of the following World Statistics Congress. All Officers are required to review and sign the IAOS Code of Conduct at the start of their term of office.

1. The Executive Committee shall be responsible for the proper management of the affairs of the Association in accordance with the Dutch law, ISI statutes and by-laws, IAOS statutes, decisions of the IAOS General Assembly and the IAOS Executive Code of Conduct.
2. The President has general responsibility for the execution of the policies and decisions of the IAOS General Assembly and the Executive Committee, and for communicating key decisions to IAOS members.
3. The President shall preside over the meetings of the General Assembly and Executive Committee.
4. The IAOS Executive Committee shall have the following responsibilities and authority
   
   • Develop and implement the work programme of the IAOS,
   • Appoint and provide strategic support to the SJIAOS Editor in Chief,
   • Recommend the establishment, restructure, suspension or abolition of standing and ad hoc committees to the General Assembly,
   • Appoint the Nominating Committee,
   • Determine IAOS membership fees,
   • Award YSP prizes on the recommendation of the YSP coordinator,
   • Convene the General Assembly meetings,
   • Confirm the IAOS Annual Report before submission to the General Assembly in accordance with Dutch Guidelines for Annual Reporting,
   • Appoint event committees, including the IAOS Conference Programme Committee.

Discharging these responsibilities will include participation in regular meetings of the Executive Committee, as well as input into relevant matters outside of the formal meetings.

1. 7.3.1 Meeting Procedures
   
   1. The IAOS Executive Committee shall meet on the call of the President or at least three of its Elected or Co-opted officers.
   2. The quorum for any meeting of the IAOS Executive Committee is a minimum of six (6) officers, of which at least three (3) must be Elected officers, in addition to the President or President-Elect.
   3. The IAOS Executive Committee may reach its decisions by a simple majority.
2. 7.3.2 Responsibilities of individual Officers
   
   1. All Officers will follow the principles for decision making responsibilities as set out in the IAOS Executive Code of Conduct (https://iaos-isi.org/iaos-Executive Committee-code-of-conduct/).
   2. In order to ensure the continuity of management of the Association, the President shall keep the President-Elect closely informed with respect to all relevant activities.
   3. The President-Elect shall utilize his/her term to get acquainted with the business of the Association. As part of this, the President-Elect will be responsible for the IAOS conference that will take place during his/her term.
   4. Upon the expiry of his/her term of office, the President-Elect will assume the duty of President for the next two -year term.
   5. The ISI Director, acting as the Treasurer, shall administer the funds, maintain the accounts and provide the financial records of the Association as specified by the IAOS Executive Committee.
3. 7.3.3 Vacancies
   
   1. In the event that the President cannot perform their duties (inability to act) or resigns, the President-Elect shall serve for the remaining term of the President or until the President shall again be able to serve, as the case may be. If the President-Elect is for any reason unable to fulfil this responsibility, one of the Members shall be elected by the IAOS Executive Committee in his/her place.
   2. If, for any reason, an office becomes vacant, a substitute officer shall be appointed, on the nomination of the President and with the approval of a majority of the IAOS Executive Committee.
   3. Should all members of the IAOS Executive Committee resign or are unable to act, a special meeting of the General Assembly will be called to elect new members of the IAOS Executive Committee. The ISI Director will act as chair of this special General Assembly.

1. Every two years the IAOS Executive Committee shall appoint a Nominating Committee consisting of five members who shall be selected from among the individual members of the Association and shall all be citizens of different countries (or federations of countries).
2. The task of the Nominating Committee shall be to make nominations for the posts of President-elect and the four elected Executive Committee members.
3. The IAOS Executive Committee shall designate one member of the Nominating Committee as its chair. The Chair of the previous Nominating Committee shall serve as an ex officio member without voting rights.
4. The President shall inform the members of the Association of the setting up of the Nominating Committee and invite them to submit names of possible candidates to the chair of the Nominating Committee.

1. The Nominating Committee shall develop a slate of candidates, all of whom MUST be individual members of the IAOS.
2. In nominating candidates, the Nominating Committee shall give careful attention to the importance of achieving proper geographical distribution and gender balance and aim to ensure representation of producers and users of official statistics. The Nominating Committee shall also consider succession planning – i.e. ensuring that wherever possible, there is a mixture of new and existing elected officers on the Executive Committee.
3. Accordingly, the slate of candidates for elected positions shall all be citizens of different countries (or federations of countries).
4. The slate may include a single candidate or more than one candidate for each post. The Nominating Committee shall submit this slate along with a report to the President at least six months before the General Assembly at the World Statistical Congress (WSC).
5. At least five months before the General Assembly at the WSC the final slate of candidates shall be presented by the ISI Director to the members. If the number of candidates for an office does not exceed the number of vacancies, the candidates in question shall be declared elected without vote.

1. Where there is more than one candidate for a post, voting shall be organised by the ISI Director.
2. The voting shall be done by electronic means.
3. The voting period shall be at least 6 weeks.
4. The results of the voting shall be laid down in a report drawn up by the ISI Director and presented to the IAOS Executive Committee at least one month before the General Assembly at the WSC.
5. The President shall deliver a report on the outcome of the voting to the General Assembly.
6. For each office, the candidate or candidates having received the highest number of votes shall be declared elected. In the event of a tie, the candidate who has been an individual member of the IAOS the longest shall be declared elected.
7. Candidates for each office receiving the largest number of votes shall be considered elected and the membership of the Association shall be notified of the results of the elections. This notification shall include the information about any ties that may have occurred.

1. Standing and Ad hoc committees may be established to focus on specific matters of official statistics. Membership of these committees is expected to take into consideration geographical and gender considerations as well as specific subject matter expertise.
2. A proposal to establish, restructure, suspend or abolish a Standing committee or Ad hoc committee, may be made by the IAOS Executive Committee
3. A proposal for the establishment of a standing committee should be endorsed by the IAOS General Assembly and include a clear statement of the objectives, the operational structure and a list of potential members.
4. Standing committees may have their own organisation structure and statutes, which will comply with the ISI and IAOS Statutes.
5. The Executive may also appoint ad hoc committees to support the effective operation of the IAOS.

1. Each Standing or Ad hoc Committee is required to provide a written report to each Executive Committee meeting, and to the IAOS General Assembly.
2. Each Standing or Ad-hoc committee is required to have a nominated representative attend every Executive Committee meeting.

1. In case a Committee is inactive, the IAOS Executive Committee may decide to replace the chair and/or members, or recommend the restructuring, suspension or abolition of the Committee. The final decision to abolish a Standing Committee will be made by the IAOS General Assembly.

1. If the General Assembly of the ISI decides to dissolve the ISI, or
2. If the General Assembly of the IAOS decides to dissolve the IAOS, consistent with Statute 13, except that a two-thirds majority of all individual IAOS members voting in favour is required for the dissolution to be successful.